Some of the Minnesota Pollution Control Agency contractors are required to follow the MPCA Contractor and Subcontracting Purchasing Manual. The State/MPCA reserves the right to update said instructions at any point. Once the MPCA has distributed any revised instructions to the MPCA Contractors, the MPCA Contractors are required to implement all changes based on the revision date of the manual.
The terms of the MPCA Contractor and Subcontracting Purchasing Manual apply to subcontracting of services and commodities for the following MPCA contracts:
- Landfill Investigation, Design, and Construction Oversight
- Emergency Response
- Superfund and Petroleum contract.
For questions or assistance, contact Sarah Larsen, MPCA, 651-757-2517 or Eric Pederson, 651-757-2645.
Purchasing manual
Individual contractor forms
1. Use of State Contracts
1a. State Contract S-1050: Sub-Slab Depressurization System Contract Forms
Sub-Slab Depressurization (SSD) System Installation - Request for Quote form (i-admin9-53c)- Special Instructions and Specifications for Sub-Slab Depressurization System (SSDS) Installation - Attachment A (i-admin9-53a)
- Additional Information/Specifications - Attachment B (i-admin9-53b)
2. Commodities and/or Nonprofessional Technical Service Projects
2a. Up to $10k Forms
- Bid tabulation sheet (i-admin9-09)
- Justification for Non-Use of State Contractor (i-admin9-03)
- Request for Bid Form (i-admin9-06)
- Pricing Bid Sheet (i-admin9-11)
- Responder's Qualification Form (i-admin9-08)
- Specification for Services Form (i-admin9-07)
- Subcontractor Goods and/or Services Purchase Order Form (i-admin9-10)
2b. Over $10k Forms – Purchase completed by MPCA Purchaser
No specific forms are required to solicit services/commodities over $10k, but detailed specifications will be needed. A good specification should do the following:
- Identify needed requirements, including environmental level requirements (e.g., recycled, content level, energy rating, etc.)
- Be measurable and verifiable
- Provides for an equitable evaluation
- Allows for competitive responses
Below are examples of detailed specifications for a service and a commodity purchase:
- Example of Specifications for Service
- Example of Specifications for a Commodity
3. Construction
3a. Up to $10k Forms
- Justification for Non-Use of State Contractor (i-admin9-03)
- Bid Tabulation Sheet (i-admin9-16)
- Immigration Status Certification (i-admin9-20)
- MPCA Subcontractor Construction Purchase Order Form (i-admin9-17)
- Pricing Bid Sheet (i-admin9-12)
- Request for Quotation Form (i-admin9-13)
- Responder's Qualification Form (i-admin9-15)
- Specification for Construction Form (i-admin9-14)
3b. Over $10k Forms - Purchase completed by MPCA Purchaser
- Please contact your MPCA project manager or contract manager for the appropriate documents.