Call for exhibitors at Eco Experience

The Minnesota Pollution Control Agency (MPCA) in cooperation with the Minnesota Department of Commerce (COMM) seeks proposals from qualified organizations to be an exhibitor in the Eco Experience at the 2020 Minnesota State Fair (Aug. 27 - Labor Day).

HTML icon Webex: Informational meeting - Eco Experience 2020 call for exhibitors

Recorded meeting to describe the formal call for exhibitors, application process, and the 2020 Eco Experience. (Jan. 27)

Apply to exhibit

A limited number of exhibitors will be selected, based on the selection criteria and available space and resources.

  • Exhibitors may apply as either Full Exhibitors (all 12 days) or Pop-Up Exhibitors (1+ days).
  • Applications are open to qualified organizations including Minnesota state agencies, nonprofits, local units of government or other communities as well as tribal nations that share the same geographic boundaries of Minnesota.
  • This CFE is only seeking self-funded exhibitors; there is no associated funding with this application.

Apply online: Prospective exhibitors must apply using the online Call for Exhibitors (CFE) application for consideration. Forms and reference documents are posted on this site.

  • Reference number: COMM_MPCA_20200113 (Exhibitor Application for 2020 Eco Experience - posted 1/13/2020)
  • Exhibitor application deadline: March 6, 2020 (11:59pm)

View solicitation. Follow link and complete the simple contact form to see the official Call for Exhibitors.

Information for pop-up exhibitors

Answers for frequently asked questions. Exhibitor applications are due March 6, 2020.

Why should we apply? Climate change has brought multiple effects to many communities, including economic, social, and personal responses. How communities come together to meet challenges are important stories that can be shared with others to gain understanding, empathy, and ideas. Being a Pop-Up Exhibitor in the Eco Experience is an opportunity for you and your community to share your stories of climate response and carbon reduction efforts.

What would it look like to be a Pop-Up Exhibitor? A pop-up exhibitor commits to providing a display and staffing for a minimum of one day (12 hours). During that time, exhibitors would be expected to interact with fair attendees and describe the components of their display. The Eco Experience will provide a wide range of support, including:

  • A themed space for similar messages, with each exhibitor featured on their selected day(s).
  • The possibility of displays being left up throughout the run of the fair.
  • Support with installations, storage, and other logistics.
  • Limited number of gate tickets for staff working in the display.

What types of displays are you looking for? Messages should focus on fact-based Minnesota carbon reduction and climate response stories and celebrate related successes. The best displays include:

  • Models or components of actual projects, equipment, or technologies that are addressing climate challenges.
  • Interactive games that demonstrate specific messages.
  • Displays that encourage visitors to use touch.
  • Drawings, paintings, photos, sculptures or other works of art that meet the goals of the Eco Experience.
  • Perspectives that are unique, surprising, or little-known.
  • Messages that people hold onto and share with others, encouraging action after they leave the building.
  • Not permitted: Trade show exhibits, sales/marketing of products/services, political lobbying or protesting, messages that are negative, untrue, or intended to mislead.

Can we work with other organizations? Yes, absolutely! Multiple organizations will strengthen a proposal, bringing more resources and support. Schools, units of government, non-profits, businesses, community action groups, and others working together can bring important perspectives on a topic.

Diversity and inclusion priorities. The State of Minnesota is dedicated to ensuring fairness, precision, equity and consistency in competitive selection processes as part of our commitment to diversity and inclusion. As part of this commitment additional scoring credit will be given to proposals submitted by and representing historically underserved individuals, communities, and tribal nations sharing the same geographic boundary as Minnesota.

What if we have good ideas, but not enough resources to implement? Submit a proposal anyway, describing what you’d like to do and the resources you have to meet your goals. Limited support may be available for good displays that need some assistance to complete.

 

Apply to present

Sustainability Stage presenters agree to provide a minimum of one 45-minute presentation.

Go to https://survey.mn.gov/s.asp?k=157677868876 for more information and to apply for the Sustainability Stage.

Application deadline: April 24, 2020.


Eco Experience goals

The goals of the 2020 Eco Experience are to provide:

  • An opportunity for agencies, organizations, and communities to showcase Minnesota carbon reduction and climate mitigation/resiliency/adaptation stories and to celebrate related successes.
  • A venue for multiple voices, including indigenous, underserved, and overburdened communities that represent geographic, economic, and cultural diversity from throughout the state.
  • Interaction with fair attendees through high-quality, interactive exhibits and displays that are focused on fact-based messaging as well as achievable actions.
  • Inspiration and resources for visitors and participants to continue their individual and community efforts to address climate change.

Since 2006 the Eco Experience (housed in the Progress Center on the Minnesota State Fairgrounds) has been a venue that has provided engaging environmental messaging through a variety of exhibitors. Approximately 270,000 people visit the Eco Experience building over the 12 days of the fair.