Request for proposals: Contract - Analysis of End Markets for Collected Minnesota Household E-waste
The Minnesota Pollution Control Agency (MPCA) is requesting proposals from qualified responders to conduct, on behalf of the MPCA, a third-party analysis of the end markets for collected Minnesota household e-waste.
The MPCA has approximately $50,000 for a contract with the Responder identified by the Request for Proposals (RFP) Review Team as best meeting the evaluation criteria stated in this RFP. The MPCA reserves the right to reduce the amount of the contract or refrain from making a contract.
Status
Status: Closed
The due date for proposals has past (July 12, 2012).
Proposals from eligible responders are under review by MPCA staff.
Assistance
Assistance
Questions. Prospective Responders who have any questions regarding this RFP must submit questions by e-mail to contracts.pca@state.mn.us (subject line: “CR 5544 E-Waste Analysis”).
- Each Wednesday, questions that were submitted during the preceding week, and MPCA responses to those questions, will be published on the MPCA website under the “Questions and Answers” (Q&A) section at: /mvri748.
- It is the responsibility of the Responder to review this site periodically for updates (i.e., addendums, Q&A).
- The final day for receipt of questions will be Tuesday, June 26, 2012; the final date responses will be published, will be Wednesday, June 27, 2012.
Submittal. Regardless of MPCA availability to answer pre-proposal submittal questions, Responders are solely responsible for the content and submission of their proposal. Prior to the submittal deadline, Responders may contact Mary Baker (mary.baker@state.mn.us or 651-757-2208) with any concerns regarding the electronic submittal requirements or if experiencing difficulties with the submission.
Contact only authorized staff. Other MPCA personnel are NOT authorized to discuss this RFP with Responders before the proposal submission deadline. Contact regarding this RFP with any MPCA personnel not listed above could result in disqualification.
Questions/Answers
Questions and answers
Questions. Prospective Responders who have any questions regarding this RFP must submit questions by e-mail to contracts.pca@state.mn.us (subject line: “CR 5544 E-Waste Analysis”).
Contact only authorized staff. Other MPCA personnel are NOT authorized to discuss this RFP with Responders before the proposal submission deadline. Contact regarding this RFP with any MPCA personnel not listed above could result in disqualification.
Q1: What incentive do Recyclers have to submit their downstream vendors to the third party selected to conduct the analysis?
A1: The intent is to ultimately prepare a publically available report that describes the categories of end markets from demanufactured electronics. This will be used to focus the MPCA’s, as well as others, market development activities to support value added processing in Minnesota.
Q2: Will there be any kind of repercussion to not submitting data?
A2: No.
Q3: What would happen if not enough Recyclers submit data?
A3: Our goal for a successful survey would be a 50% response rate.
Q4: Is the state willing to sign a nondisclosure agreement (NDA) with recyclers in order to release the information?
A4: An NDA will not be necessary. The level of data collected will be broad enough to avoid revealing the processors providing the information, while still receiving information at the lowest level possible for a successful survey, preferably at the state level. These specifics will be negotiated with the awarded applicant.
Q5: Will there be any guarantees by the state that they will not release the names of the recyclers downstream?
A6: The names of the specific recyclers downstream will not be necessary. The level of data collected will be broad enough to avoid revealing the processors providing the information, while still receiving information at the lowest level possible for a successful survey, preferably at the state level. These specifics will be negotiated with the awarded applicant.
Q6: Can you guarantee that information gathered about specific downstream markets and material flows, that could be used to identify proprietary business relationships, can be kept confidential, by the state of Minnesota?
A6: The specific downstream market will not be necessary and the level of data collected will be broad enough to avoid revealing the processors providing the information, while still receiving information at the lowest level possible for a successful survey, preferably at the state level. These specifics will be negotiated with the awarded applicant.
Q7: If not, would generic information along the lines of "mercury extracted from flat-panel displays & TVs by a facility in the U.S. (used by 90% of the Minnesota e-cyclers) is then sold into U.S. and commodity markets" be acceptable?
A7: Generic information will be acceptable, but would prefer the locations to be more specific than the U.S. These specifics will be negotiated with the awarded applicant.
RFP documents
RFP documents
In completing your proposal, please ensure that all items are addressed. There is no page limit restricting the amount of information that you may wish to provide along with Attachment I: Proposal. All supporting documents are due at the time of proposal submittal.
State Register Notice - June 11, 2012 - Contract for Analysis of E-waste End Markets 
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RFP - Analysis of End Markets
for Collected Minnesota Household E-Waste (PDF Version) (mm-rfp1-04a) - Attachment I - Response cover Page/Checklist (mm-rfp1-04b) [status: unavailable to public]
- Attachment II-A - Affidavit of Noncollusion (mm-rfp1-04c) [status: unavailable to public]
- Attachment II-B - Veteran-owned Preference Form (mm-rfp1-04d) [status: unavailable to public]
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Attachment III - Cost Proposal Form (mm-rfp1-04e) [status: unavailable to public] - Attachment IV - State of Minnesota Professional and Technical Services Contract (mm-rfp1-04f) [status: unavailable to public]
